How to add fields to a LibreOffice document

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how usually do you’ve Created a doc And I had so as to add particular gadgets, akin to present date, variety of pages, doc creator, time, chapter, filename, doc stats, firm title, or extra?

You’ll be able to at all times add this info manually, however what if it is a doc that you just use over and over, and also you would not fairly write these bits each time you reuse the file?

That is the place doc fields come in useful.

A subject is a dynamic piece of data added to a file that’s routinely up to date as wanted.

For instance, should you add a date subject, every time you reuse that doc, the sector can be up to date to the present date.

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Or perhaps you wish to add web page numbers for a doc, however do not wish to do the tedious job of including them manually. You’ll be able to add a web page quantity subject that can be up to date routinely, in keeping with the variety of pages within the doc.

Fields are a useful method to not solely add necessary information to your paperwork, but in addition to make them extra reusable.

Let me present you the way fields work in an open and free supply LibreOffice workplace suite.

add fields to a LibreOffice doc


The one factor you’ll need for it is a working copy of LibreOffice. It would not matter what working system you are utilizing (Linux, MacOS, or Home windows) as a result of the characteristic works the identical method. That is it. Let’s get to the fields.

The very first thing to do is open LibreOffice. When you open the app, you possibly can both work with a brand new doc or name up a earlier doc that may make use of some fields.

The very first thing we’ll do is add a date subject. For example you might be making a doc template that you’ll use over and over. On the high of this way, you’ve:


As a substitute of at all times typing within the date, you possibly can add a subject. To do that, click on the area instantly to the appropriate of the date: then click on Insert > Discipline > Date. The sector can be populated with the present date.

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Should you had been to open the identical file tomorrow, the date would change to mirror that new date. You’ll discover that there are different fields that you could add within the checklist of subfields. Should you click on Extra Fields, a Fields pop-up window opens the place you possibly can select from various completely different fields so as to add to the doc.

LibreOffice More Fields window.

LibreOffice contains lots of preset fields so as to add to your doc.

Picture: Jack Whalen

For the web page quantity, you may most likely need it within the footer of the doc. Subsequently, LibreOffice makes it simpler. Click on anyplace on the backside of the web page to disclose the blue footer button (default web page type). Click on + to allow the footer, after which click on anyplace contained in the footer to put the cursor.

The footer button (default web page type) will now comprise a drop down arrow. As soon as your cursor is within the footer, click on the dropdown menu, then choose Insert Web page Quantity. The web page quantity will seem within the left nook of the footer and can routinely replace as extra pages are added to the doc.

LibreOffice footer drop-down menu.

Getting into a web page quantity in a LibreOffice doc.

Picture: Jack Whalen

Add different domains

For example you wish to add your title to the part on the high of the doc. For that, place your cursor after the From: after which click on Insert > Discipline > First Creator.

If the creator doesn’t seem, then you haven’t configured LibreOffice with your individual title. To do that, click on on Instruments > Choices. Within the ensuing window, add your first and final title within the Person Information part.

LibreOffice Options window.

Add your private info to LibreOffice to be used in paperwork.

Picture: Jack Whalen

One other helpful method so as to add fields is from the Doc Properties operate. For example that is going to be an extended doc and also you need to have the ability to add your organization’s tackle in varied areas all through the doc. As a substitute of typing that in each time, you possibly can add a brand new customized property to the doc, after which add that title as a subject.

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To do that, you have to first add the customized subject to the doc by clicking on File > Properties. Within the ensuing window, click on Customized Properties, after which click on Add Property. Click on the leftmost dropdown menu and choose Data. Choose the textual content from the middle dropdown menu, then kind within the title of the worth. To save lots of the brand new customized property, click on OK.

LibreOffice Document Properties window.

Add a customized property to a LibreOffice doc.

Picture: Jack Whalen

Now you can add this subject anyplace within the doc by clicking Inset > Discipline > Extra Fields. Within the ensuing window, increase the customized entry, choose Data, and click on Insert. The sector can be inserted into the doc. Should you had been to go to doc properties and alter the title, it is going to be routinely up to date within the doc.

A custom property in the LibreOffice Fields window.

Our new customized property is now accessible for including as a subject.

Picture: Jack Whalen

That is the essence of including fields to a LibreOffice doc. When you change into aware of this characteristic, you’ll use it commonly to assist make your workflow extra environment friendly.

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